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207 - Course Syllabi

Responsible Office: Student Success
Responsible Officer: Vice President of Student Success
Related Policies or Procedures: Minnesota State Board Policy 3.22 and Minnesota State Board Procedure 3.22.1

PURPOSE

Minnesota State Board Policy 3.22 and Minnesota State Board Procedure 3.22.1

PART 1.  POLICY

Minnesota State Board Policy 3.22 

 

PART 2.  PROCEDURES

A. Course Outlines and Course Syllabi – purpose, creation, and content Minnesota State Board Procedure 3.22.1: 

  1. An optional syllabus template is available for faculty within the D2L Faculty Hub.

B.  Access to Syllabi – Uses, Submission and Dissemination 

Syllabi Uses

  1. The college will archive syllabi as accreditation evidence, or for distributing to past students of a class for aiding in transfer to other institutions.
  2. Students will be directed to contact the faculty member initially, if this is not possible, students will work with the Academic Dean in following the protocol for release of a syllabi (described below). 

Syllabi Submission

  1. The Vice President of Student Success will request, via email, the submission of class syllabi each semester.
  2. Faculty will be enrolled in a D2L Brightspace site created to facilitate this procedure after the second week of the semester.
  3. To submit syllabi, faculty will:
    a. Access the D2L Brightspace site (https://southeastmn.learn.minnstate.edu/d2l/login)
    b. Go to "MSC Southeast Syllabi" course within D2L.  Upon entering the course, faculty will immediately see the "Assignments" section.
    c. Select the appropriate folder for the semester/year and submit syllabi for all of the faculty member’s courses for that term.
    d. When all syllabi for this term are attached, click "Add" and then click "Submit" (faculty will receive a confirmation email that submission has been received – confirmation email may be kept by faculty for recording keeping purposes).
    e. Faculty needing assistance with this submission process should contact their Academic Dean.

Syllabi Dissemination - Data Security

  1. Syllabi will only be accessed and retrieved from D2L Brightspace upon specific student or accreditation requests.  Access to submitted syllabi is restricted to:
    a. The faculty who submitted the syllabi
    b. Academic Administrators: Chief Academic Officer, Academic Deans.
    c. The contracted Learning Management System (LMS) Administrator, for technical and maintenance purposes
    d. Accrediting or licensing bodies/agencies
  2. Syllabi will be stored within D2L Brightspace following submission according to college policy of record retention, after which time the contracted LMS Administrator may remove from the site, and would no longer be accessible within the site.
  3. The Academic Dean accessing syllabi will provide written information to appropriate faculty regarding need and distribution.  In the event that a faculty member is no longer employed at MSC Southeast, administration will inform the AASC Chair of any syllabi distribution.

 

 

Date of Implementation: December 2023
Date of Last Review: n/a
Date of Revision(s): n/a