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Minnesota State College Southeast
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224 - Grading System

Responsible Office: Academic Affairs
Responsible Officer:  Vice President of Academic Affairs
Reference: Minnesota State Policy 3.35, Procedure 3.35.1 Credit for Prior Learning- External Assessments

PART 1:  POLICY

A student's grade point is determined by adding all grade points and dividing by the sum of all credits passed and failed. All courses, except pass/no credit, enter into the grade point average. If a course is repeated, credits are counted only once and the grade from the last attempt is used in computing the GPA. 

PART 2.  PROCEDURE

The following system is used to determine a student's grade point average (GPA): 

 

Each A

4 grade points per credit

Each B

3 grade points per credit

Each C

2 grade points per credit

Each D

1 grade points per credit

Each F

0 grade points per credit

Other Grades:

I

Incomplete

IP

In Progress

P

Pass

NC

No Credit

W

Withdrawal

CR

Credit by Examination (Test out)

AU

Audit

Repeating a Course

When a student repeats a course, only the last grade and credits received will be used to calculate GPA. If a student withdraws while repeating a course, the original grade and GPA remains on the student's record.  A repeated course report will be completed by the Registrar's Office after grades have been entered. Courses with the same number will be reflected as a repeat course.

Students may not attempt to repeat a course more than two times without having an assessment made by the Student Affairs office. A joint educational plan between the student and Student Affairs must be developed prior to the third attempt.  The maximum attempt for a college course for credit is three times.  A more restricted repeated course policy is currently in effect in the Nursing & Allied Health Careers.  

The student may submit an appeal in writing to waive this limitation.  If the appeal is approved, the student will be allowed to repeat the course for credit for the fourth time provided the student has not been enrolled at MSC Southeast for a minimum of two years, and has met with Student Affairs to establish an academic plan for successful completion of the course.  Please note:  No additional repeats of the course will be allowed.

Audit

Students are permitted to audit courses. The student will not be evaluated for work completed and will not receive a letter grade or any credit for the courses audited. Audited courses do not satisfy graduation requirements. Students who audit a class shall pay tuition, fees and book costs. Students must contact the Registrar's Office within the first five (5) days of a term to request course(s) be taken on an audit basis. A student may change from taking a course for audit to taking it for credit ONLY within the first five (5) days of the term. This policy may differ for courses less than full-term duration.

Student Challenge of Grade

Students may challenge a grade within one academic term after the grade has been posted to their official transcript. 

Students wishing to challenge a grade first must meet with the instructor. If agreement is reached to change a grade, the instructor completes a Grade Change form and submits the form to the Registrar's office. If no agreement is reached, the student may appeal the decision through the normal complaint procedures. 


Approved: April 10, 1997
Reviewed: February 7, 2011; October 23, 2013
Revised: February 15, 2000; June 30, 2004; October 8, 2008; December 28, 2010, October 8, 2015